Just like how students can add a college application tracker to their list of college applications in Xello, you can add a tracker for them. This could be helpful when you're working one-on-one with a student to build their college applications, or to help ensure accurate record of where students are applying for tracking purposes.

For students, this will help them track their tasks, view their deadlines, request transcripts and recommendation letters be sent. Once an educator has added an application tracker for them, it will immediately show on the student's list of college applications with an Added by badge and the name of the educator. Students can still edit or delete any application you add, so they can correct or update information as needed.

Meanwhile, from their Xello Family account, parents/guardians will also be able to see the application and who it was added by.

Add an application to a student's tracker

Adding an application is done from the student's profile in Xello. Once you've added the application, you'll be able to view your addition, plus any applications added by other educators or the student.

To add an application to a student's tracker: 

1. In the search bar located at the top of any page in your educator account, enter the student's name or ID.
   

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   Tip: Alternatively, from the left menu, click Students and select Student list to browse the full list of students.
2. Click on the student's name. The About student tab of their profile opens.
   

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3. Click the College Applications tab to open the list of applications they're tracking.
4. Click Add application.
   

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5. Choose one of the student's saved schools and click Next.
   • If the student doesn't have any saved schools yet, search for the institution and click Select, then Next.
6. Select an application method and admission type. If available, the application deadline will automatically populate.
   

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7. To finish building the application tracker, click Create.
   • The new application will immediately show in the list of the student's applications with your name in the Added by column. Other educators, the student, and their parents/guardians will see that you added the application.

Edit or delete educator-added applications

Once you have added an application, you can make changes. You can edit the application method, admission type, or deadline, or delete the application entirely, as long as you were the one who created it. You cannot edit or delete applications that were added by the student, another educator, or is a synced Common App application. These will be indicated with a locked symbol.

To edit or delete an application you added:

1. In the search bar located at the top of any page in your educator account, enter the student's name or ID.
   

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   Tip: Alternatively, from the left menu, click Students and select Student list to browse the full list of students.
2. Click on the student's name. The About student tab of their profile opens.
   

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3. Click the College Applications tab to open the list of applications they're tracking.
4. Locate the application you want to edit or delete, and click the three-dot menu.
   

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5. To edit, click Edit application. Make your changes and click Save.
6. To delete, click Delete application. You'll need to confirm that deleting this application means you won't be able to recover any related tasks or requests. Type Delete to confirm, and click Delete.
   

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Manage application tasks for a student

In addition to adding an application for a student, you can use their application tracker to complete application tasks on their behalf. This includes requesting transcripts, requesting letters of recommendation and teacher evaluations, and marking tasks as complete or incomplete. While the student has to add schools to their own Common App account, you can use Xello to assign yourself or another educator as counselor to complete the necessary forms.

To request application documents for a student: 

1. In the search bar located at the top of any page in your educator account, enter the student's name or ID.
   

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   Tip: Alternatively, from the left menu, click Students and select Student list to browse the full list of students.
2. Click on the student's name. The About student tab of their profile opens.
   

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3. Click the College Applications tab to open the list of applications they're tracking.
4. Locate the application with tasks you want to complete, click the college name or the three-dot menu and select Manage application forms.
   

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5. This opens the application details page. View high-level information like the student's admission decision, the delivery method for the application, the application type and deadline.
6. Under Application checklist you can request or manage a transcript or letter of recommendation, mark the submission as complete, and where applicable request a counselor for a Common App school.
   

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   • Any updates you make will immediately be visible in this application tracker to other educators. Students will also see the updates marked with your name in their own Xello account.