Update and manage student requests as a WBL Admin
userEducator Xello productXello 6-12 Time2 minutes

Once a student has been set up with, completed, or canceled an Opportunity, update their request status to easily keep track of, and report on, progress.

In this article

Update a student's request status

To update an individual student's request status:

  1. Log into the WBL Admin workspace.
    WBL Admin tile highlighted
    Click to enlarge
    WBL Admin tile highlighted
  2. In the left menu, click Opportunities, and select Requests.
    Click to enlarge
  3. Tick the box of the name of the student whose status you'd like to update.
  4. Click Change status.
    Click to enlarge
  5. Select the new status. Your options are: 
    • Requested
    • Setup underway
    • Application submitted
    • Scheduled
    • Hired/Selected
    • Canceled
    • Completed
    Click to enlarge
  6. Click Apply.
    • The status will immediately show for the student in their Xello account.

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Update multiple student requests

To update the request status of multiple students at once:

  1. Log into the WBL Admin workspace.
    WBL Admin tile highlighted
    Click to enlarge
    WBL Admin tile highlighted
  2. In the left menu, click Opportunities, and select Requests.
    Click to enlarge
  3. Click the checkbox beside each student whose status you'd like to update.
    multiple students selected on requests page
    Click to enlarge
    multiple students selected on requests page
  4. From the top of the list, click Change Status.
    change status link
    Click to enlarge
    change status link
  5. Select the new status. Your options are: 
    • Requested
    • Setup underway
    • Application submitted
    • Scheduled
    • Hired/Selected
    • Canceled
    • Completed
    Click to enlarge
  6. Click Apply.
    • The status will immediately show for the student in their Xello account.

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Add requests on behalf of students

As a WBL Admin, you can add a request for an Opportunity on a behalf of a student.

To make a request for an Opportunity on behalf of a student:

  1. Log into the WBL Admin workspace.
    WBL Admin tile highlighted
    Click to enlarge
    WBL Admin tile highlighted
  2. In the left menu, click Opportunities, and select Requests.
    Click to enlarge
  3. Click the Add Request link.
    Click to enlarge
  4. Enter the name of the student. Auto-fill will suggest students as you type.
    • Multiple students can be added by typing and selecting the students, or by clicking Select students to pull up the student list.
    Click to enlarge
  5. Enter the Opportunity name. Auto-fill will suggest existing opportunities as you type.
  6. Select a Status.
  7. Add Total hours if necessary.
  8. Click Save.

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Additional resources

  • pdfPDF
    PDFIntroduction to WBL in Xello

    Get a brief introduction to Work-based learning in Xello.

  • short videoShort Video
    Short VideoHelp students thrive with Work-based learning

    Use this short overview video to get an introduction to Xello's work-based learning module. Learn how this integrated platform opens up a world of discovery for students and educators to better prepare them for an ever-changing world.

  • live webinarRecorded webinar
    Recorded WebinarThe Basics: WBL in Xello for Admin

    Learn the fundamentals of Xello's work-based learning module. This session will review the key components of your WBL Administrator workspace and share best practices to ensure your program’s success.

  • live webinarRecorded webinar
    Recorded WebinarBeyond Basics: WBL Learning in Xello for Admin

    Do you want to leverage Xello's built in tools to support your WBL program? Dive deeper into Xello’s capabilities to see how your educator tools can be used to communicate and track work-based learning requirements.

  • pdfXello Resource
    Xello ResourceGet Started for WBL Administrators

    If you're a WBL admin, use the resources on this page to learn more, and to find shareable resources to help you get started.

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