Upload test scores & GPA
userEducator Xello productXello 6-12 Time3 minutes

District or regional administrators upload test scores for students using an Excel template downloaded from Xello. There are three pre-built templates provided (SAT, GPA, and ACT). Alternatively, for localized or regional tests, a customizable template allows you to enter columns and fields as necessary.

Test scores can be uploaded multiple times. Previous scores with the same test date will be automatically overwritten, and scores that have a new date will be added.

noteNote: Only those with administrator access can create or make these changes. To learn more about educator access and permissions, read the article on Educator permissions.

Meanwhile, on school profiles, where there is sufficient data, students can view a chances of admission scattergram. This will show them the acceptance rates and average GPA at the school and how their own scores compare. The more test scores educators upload to Xello, the more data there is for current and future students to view. To learn more about the chances of admission scattergrams, check out How students explore schools.

In this article

Add and upload test scores

You'll need to begin by adding a test. Then you'll download the template, complete it, and upload the scores.

To upload student test scores:

  1. From your educator account, click Features and select Test scores & GPA.
    Search bar in Xello educator account highlighted with cursor hovering
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    Search bar in Xello educator account highlighted with cursor hovering
  2. Click Add test.
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    noteNote: Only those with Xello admin access will see this option.
  3. Select a test type. If choosing a custom test, give it a name.
  4. Once you've created the test, you'll need to add the student scores. Click Upload scores.
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  5. The screen will display 3 steps to complete. Begin with Download template to download an Excel spreadsheet.
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  6. Fill out the spreadsheet with the student test scores. You can leave Xello to complete the information in Excel and return later to the test you created.
    tipTip: Carefully follow the instructions in the template. Make sure not to remove any existing columns, ensure you're following the correct format, and fill out each column for each student.
  7. Once you've completed the spreadsheet, navigate back to the test in Xello. Click Upload scores again.
  8. Click Add template to find and upload your completed Excel spreadsheet.
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  9. Click Upload scores.
    • A banner at the top of the page will indicate success.
    • If there are errors, view the summary and make the suggested fixes.
      tipTip: Make sure to switch the Visible to students and families toggle to ON so they can see the results.

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Delete test scores

You can delete individual or bulk test scores.

To delete student test scores: 

  1. From the page of the test, click the box next to each student. You can select single, multiple, or all students.
  2. Click Delete scores.
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  3. Confirm that deleting the test scores will mean they're no longer visible to students, educators, and families and click Delete.
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Delete a test

You can delete an entire test from Xello. This will remove any uploaded test scores. Educators, students, and families will no longer be able to view the test or the scores.

To delete a test: 

  1. Navigate to the test you want to delete.
  2. Click Delete test.
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  3. Confirm you understand that deleting the test will permanently delete the test and all scores associated with it. Type "Delete" and then click Delete.
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