Your district’s Completion Standards configuration should encompass your goals with Xello. Not sure what Completion Standards in Xello is or if you have access to configure it, check out What is Completion Standards?

Whether you’re configuring Completion Standards for the first time or making refinements for the upcoming school year, we recommend you connect with your designated Xello Success Manager to receive tailored provincial recommendations. To get started, follow the guidance here and use the scope and sequence guides below to help you and your team create a clear plan for your students’ career development journey.

Scope and sequence guides

In consultation with hundreds of school districts and career development experts, Xello has published grade-by-grade learning objectives that can be aligned to your goals. Review Xello’s scope and sequence recommendations that best align to your needs:

Plan your scope and sequence

With over 90 tasks, options for custom tasks, and the ability to scope tasks to specific schools or groups, configuration possibilities are endless. Completion Standards should be set at the districtlevel. This establishes consistent expectations for students and enables effective tracking and reporting. Consider the following before configuring the tasks in Xello:

1. When should you configure your Completion Standards?

   It’s important that your scope and sequence be set before you introduce Xello to students, and it’s ideally set before your educators are trained on the program. This way your students and educators will know what to do right from the start.

   If you need to make changes after the program is launched, it’s not a problem. You can change your configuration at any time.

   Best practices

   • If you do change the configuration during the year, be sure to let staff know that a change has been made and why.
   • Review your Completion Standards every year and make changes during summer break.
2. What are your grade-by-grade career development learning objectives?

   Xello Administrators should configure tasks based on learning objectives students need to accomplish. If your province has set priorities for students' postsecondary preparation, reach out to your Xello Success Manager for tailored recommendations. Start by getting familiar with the tasks you can assign in Completion Standards. Review the relevant scope and sequence guide above for descriptions of recommended tasks or refer to the List of tasks in Xello 6-12 or List of tasks in Xello 3-5 for a complete summary.

   For any learning objective that cannot be met with a Xello task, consider creating a custom task. Custom tasks in Xello 6-12 or Custom tasks in Xello 3-5 build upon existing Xello activities or go beyond them.

   Best practices

   • Bring together people from different areas, like counselling, technical education, career studies, and curriculum, to collaborate on the learning objectives and requirements.
   • Use Xello’s recommended scope and sequence guide to facilitate your discussions.
   • Create custom tasks to meet unique learning objectives.
Pro tip: Sample assignments for Xello 6-12 help you create custom lessons that build upon Xello's integrated curriculum or cover topics that aren't addressed. Use these to create custom lessons “as is” or as inspiration to create your own.
3. How much time will students spend in Xello?

   Every Completion Standards task has a suggested instructional time and average on-task time to support your planning. We know it is difficult to find the time in the school calendar for Xello, but without dedicated time your goals cannot be attained. Even if you have limited time for students to log into Xello at school, the student to-do list will support self-directed learning, so it may be possible to assign some tasks for homework too.

   Best practices

   • Configure additional tasks, like lessons as optional. These tasks will still be visible on the students’ to-do list, but will be tagged ‘optional’ and given less priority.
   • Use deadlines to create more urgency around important tasks that need to be completed by a specific deadline.
   • Only assign tasks to those students who need to complete it. If you have cohorts within a grade that have unique requirements, you can scope tasks to those groups of students or schools.
4. Who will be responsible for Xello delivery and tracking?

   It is just as important to assign the right tasks to students as it is to determine who is accountable to support students through the completion of those activities. Future readiness should not be the sole responsibility of one department, but a collective initiative. Establish timelines and regularly communicate progress towards your goals.

   For additional accountability, lessons and custom tasks can be configured to require educator approval. This means that once the task has been completed, it will be marked as In review until it has been reviewed and approved by an educator.

   Best practices

   • Require educator approval for lessons or custom tasks that need additional validation of submitted student work.
   • Support educators in meeting expectations by sharing support resources.
   • If you do change the lessons during the year, be sure to let staff know that a change has been made and why.
   • Track Completion Standards task progress through Completion Standards reports.

Configure tasks in Completion Standards

Now that you have a plan for your scope and sequence, you can meet with your Xello Success Manager for configuration support. Here are some key steps to follow when configuring your Completion Standards:

Step 1: Assign tasks in each grade

For each task, select the plus icon under the grade level for which you’d like to assign it to. This will open the configuration modal, which includes an overview of the task, the available grades you can assign it to, additional configuration options, and supporting resources.

If you want the task to persist in the student to-do list until it has been completed, assign it to all the grades the task should appear for students. A task only ever needs to be completed once, so once the requirements of the task have been met, the task will automatically move to Done or In review depending on the settings.

Task settings you need to know

• In cases where a task is assigned to more than one grade, configuration options for each task can be applied to all grades or grade specific
• Tasks that require a minimum number to be identified are cumulative. For instance, if the min number is set at 3 for grade 6 and 5 for grade 7, students who have completed the grade 6 requirement will need to add 2 interests in grade 7.
• Due dates will automatically roll over to the next year on July 31
• Scoping will narrow the number of students who see the task.
  • Scoping by school (if available) will narrow the number of students who see the task. Only students in your selected grade(s) at your selected school(s) will see the task.
  • Scoping by group will narrow the number of students who see the task. Only students in your selected grade(s) in your selected group(s) will see the task.

Step 2: Add custom tasks

If you have planned custom tasks, locate the Add custom task link at the bottom of your configuration table. Depending on the type of custom task you’re configuring the options and settings will vary. All custom tasks require a Title and Description, which will display in the student to-do list.

Custom task settings you need to know

• Assigning a task to multiple grades only requires the student to complete it once in any of the assigned grades. So if the same task needs to be completed again in another grade, add it as a separate task.
• Keep detailed steps and explanations in the Instructions field. You can also link to external media or attach files.
• Require educator approval if student submissions need to be reviewed before being considered done.

Step 3: Sequence tasks

Drag and drop the rows in the configuration table to change the task order. Students will see tasks in the order that you set‌ them.

Due dates will also affect the task order for students. Tasks that are overdue or that have due dates in the next 2 weeks will appear at the top of the student to-do list. Remember due dates will automatically roll over to the next year on July 31.